What You Need to Know About Using Notary Embossers


If part of your job duties is using notary embossers, you may have found yourself wondering, “Do I also need to use my ink stamp when notarizing?” or “Does the embossment need to be done within the Notary block?”

When notarizing, the seal needs to always emboss or imprint a photographically reproducible impression. Because the image is required to be clearly photocopied, many Notaries use an inked rubber stamp seal, as an embossment may have to be smudged or darkened to be picked up by a photocopier. If embossments are made by notary embossers so that they can be photocopied, then there’s no need to use an inked stamp, provided the embossments contain all required information.

Notary embossers may be used in addition to the required photographically reproducible seals, but it must not be impressed over reproducible inking seals or over a Notary’s signature. It should be placed as near as possible to the inked seal impression in the certificate wording.

If you emboss an original document and the Notary certificate together, on the notarial certificate, you might write “Original Document Has Embossment.” This way, the receiving agencies know that they should see an embossment on the original document, and if it isn’t there, then it is not the original notarized document. 

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